APEX Accepted Practices for Meetings, Conventions and Exhibitions Industry

Accepted Practices are voluntary standards designed by the meetings, conventions and exhibitions industry to streamline business processes and create efficiencies.

APEX - Accepted Practices: Housing & Registration
Download the APEX Housing & Registration Accepted Practices (including forms and templates). These accepted practices are for the collecting, reporting, and retrieving complete housing and registration data for meetings, conventions, and other events; and, for housing issues such as housing providers, internet issues, international housing, and disclosure.

APEX Contracts Best Practices
APEX Contracts Best Practices provide guidance about various aspects of industry contracts to event organizers, hoteliers, and other tourism and hospitality industry professionals referred to in this document as “industry professionals.” The APEX Contracts Panel materials are not intended to develop an industry “standard” document, but to provide an overview of voluntary accepted practices for negotiations for the use of hotel, and event space.

APEX Event Specifications Guide
This template is the industry’s official format for delivering information clearly and accurately to appropriate venue(s) and/or suppliers regarding all requirements for an event. (Produced by the Resumes and Work Orders Panel.)

APEX Industry Glossary
Do you know podium from lectern? Lavaliere microphone from handheld? Search this glossary of almost 4,000 events, meeting and convention terms, acronyms, and abbreviations and save yourself time, money, and trouble.

APEX Meeting and Site Profile Report
The report of the Meeting and Site Profiles panel contains consistent and thorough profile formats for sites. It includes five primary location and facility types – hotels, resorts, convention centers, conference centers, and cities.

APEX Post-Event Report
A report of the details and activities of an event is called a “Post-Event Report” or PER. A collection of PERs over time will provide the complete history for an event. This template is the industry’s accepted format.

APEX Requests for Proposals (RFPs) Forms
The purpose of the APEX Requests for Proposals panel developed recommended practices for consistent and thorough RFPs that address core information and unique needs.